Вакансия на должность офис-менеджера

vacancy-4.png__250x157_q85_upscaleIssue Date: 2 October 2015

Closing Date: 24 January 2016

General Purpose of the position

Office manager is responsible for facilitating the efficient and smooth functioning of an office through a range of administrative, clerical, financial and managerial tasks.

Duties and Responsibilities
  • Assignment and monitoring the clerical and secretarial functions;
  • Development and implementation of a proper archiving system for all programme and administration related files, reports and correspondence for easy access and future reference, including use of online platforms (Google Drive,etc.);
  • Transfer and dispose records according to retention schedules and policies of ECUO Secretariat;
  • Ensuring that the minutes of the ECUO meetings/assemblies are properly formed, kept and distributed;
  • Track staff performance and fulfillment of assigned tasks;
  • Organization of the events related to the ECUO program activities (meetings, conferences, round tables, etc.) both on the regional and national levels;
  • Organization of the staff members’ business trips and external experts in-country visits;
  • Ensuring conduction of tenders in accordance with the organization’s procedures;
  • Ensuring collection, analysis and provision of the information and documents required for making of administrative decisions and submission of them to the implementers;
  • Preparation and ensuring the correctness of the documents to be submitted for the Executive Director’s signature;
  • Carrying out any other duties according to skills and experience as required.

Education: A University Degree in Linguistics, Management, Legal, Economic Sciences or other relevant field.
At least 2 years of experience in office/administration management.
How to Apply
Interested candidates are requested to apply via e-mail: trofimov@ecuo.org
The application should contain:

  1. Cover letter explaining why you are the most suitable candidate for the advertised position.
  2. Most recent CV including relevant past experience and contact details of up to three referees.

Only short-listed candidates will be contacted. Applications received after the deadline will not be accepted.

For non-residents of Ukraine applying for the position:
  • ECUO is ready to provide assistance in official employment of foreign citizens upon condition of provision of all necessary documents in accordance with the list attached.
  • ECUO will not be able to provide assistance in getting a temporary residence permit as it requires marriage or official registration.

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